Sometimes spending money on hiring a professional event planner will deplete your budget and take away money that could be spent on further elevating the event itself like the food, or the entertainment. It is important to remember that those attending will not remember whether or not you hired a professional event planner. They will remember the quality, enjoyment, and professionalism of the event.
With that said, if you find yourself planning an event on a tight budget, below is a few tips for throwing a successful corporate event without the help of a professional event planner.
Determine Your Budget First
Use Event Planning Software
This process can be further streamlined with the use of downloadable software, iPhone applications, iPad applications, and online membership websites.
The most popular software for managing the entire event process is a software called “Eventbrite“. It allows you to create an event page, manage attendee check-ins/registrations, and basically everything else you can imagine.
If you are in need of a more “Desktop Application” type tool, you can also check out EventPro Planner Software, which assists with the administrative side of planning and managing an event that can be installed on a PC or Server like any other application.
You can also search a huge selection of apps to find something that may be better targeted towards your needs. Each corporate event is different and a specialized app may be of better help to your specific needs.
The Planning Basics
Great Food Is A Must!
Nothing screams unprofessionalism louder at an event than poor food and catering. Having an event properly catered should be at the top of the priority list for any type of corporate event. People love to eat, as simple as it sounds, it is 100% true.Good food is something that no one who attends will forget. Great food will also increase the attendance and popularity of your future corporate events.In order to make this come to life, a few key considerations have to be taken into account.
The first key consideration to take into account is the region in which you are hosting this event. Think about the regional foods that are popular. Then do some research to see what companies cater events in that regional style. Choose 3-4 different main foods, to get a good mix of food that is sure to please every last person at the event. You can even use Facebook Polls to get an idea of your attendees tastes. Be sure to include regional favorites as well as a few “comfort foods” to suit different people.
Also, the food portion can be spruced up to a highly entertaining degree. Below are some cool food accessories that can make your corporate event highly memorable.
Some Ideas for Cool Food Accessories
- Drink Pouring Ice Sculpture
- Fondue Fountain
- Flower Shaped Fruit
All of these food accessories can be obtained at low cost and will be worth every penny in the end both in taste, and entertainment. Speaking of entertainment, it is also a crucial part of the event planning process.
Entertainment is something that can NOT be left out. Several corporate event planning guides list this as optional, but if you want to throw a 5-Star event then this is mandatory. This will undoubtedly be every attendees favorite part if properly orchestrated and planned out based the attendees.Great entertainment will make a corporate event one that people will never forget, but does not have to break the bank. Depending on the personalities of the people who will be attending you will want to pick something you think will appeal to a large percentage of attendees.Some common forms of entertainment are the hiring of musical bands popular to your particular region, comedians, celebrity impersonators, DJs, magicians and much more.
Those are just a few of the ideas for entertainment at a corporate event. You may pick one of those, or something completely different, or a mix of the suggested options. This decision ultimately depends on the personality of your attendees, and your events theme.
Remember, the entertainment does not just have to be at a specified time, use entertainment to create an atmosphere, and even try to integrate the entertainment with the more “boring” parts of your event, to keep everyone’s attention at MAXIMUM!